Supervisor Resources
This page is designed to assist any Virginia Tech leader with the offboarding process.
As a leader, you will be responsible for an effective transition for both the employee who is leaving, the team, and the university. This includes a transfer to another department or a separation from the university. It is important for you to plan your process to eliminate stress from the transition.
There are resources to help you. This guide can help step you through the offboarding process. Be sure to work with your college or department Human Resources partner on the separation. The Employee Relations team provides articles, best practices, and contacts for help. You may also email the HR Service Center at hrservicecenter@vt.edu with any questions. In addition, click the following links for the appropriate checklist.
Exit Questionnaire for Employees
Virginia Tech is committed to providing a positive work experience for all employees. Your employee's feedback about their employment experience can provide valuable information to improve our employment practices.
In an effort to identify opportunities to maintain the university’s reputation as an employer of choice, we ask for your employee's participation in one of the following feedback opportunities: complete an online questionnaire, or schedule a feedback session with their supervisor, Human Resources representative, department manager, or Employee Relations. We want them to feel comfortable openly expressing concerns and providing feedback; therefore, they are welcome to participate in more than one.
The information shared in this questionnaire is confidential and for use by the Division of Human Resources only. The data will only be viewed by those who would be able to act upon the information or suggestions provided.
To send an exit questionnaire to the separating employee, click "Request an Exit Questionnaire" and complete the necessary information. An exit questionnaire will be sent to the employee in the next 24 hours.
Internal Transfer Questionnaire for Employees
Employees transferring from their current position to another within the university should have the opportunity to provide employment input. This feedback helps the division or department to identify areas for improvement and act upon the information and suggestions provided.
Employees should be provided several feedback opportunities including completing an internal transfer questionnaire or schedule a feedback session with their supervisor, Human Resources representative, department manager, or Employee Relations. Every employee should feel comfortable openly expressing concerns and providing feedback; therefore, please welcome them to participate in more than one feedback opportunity.
Review the internal transfer questionnaire for examples of questions to ask. The document includes quantitative and qualitative options.
Banner Separation Codes
Videos:
- Letting an Employee Go (3:27min)
- Separation Without Fear (3:47min)
- Separating Employees (3:14min)
- Exiting Employees (3:39min)