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COVID-19 employee frequently asked questions

Updated: March 4, 2022

Following are frequently asked questions from employees on COVID-19-related topics. For additional university information, visit the Ready site.

Vaccines and boosters

Per Presidential Policy Memorandum 321, Virginia Tech employees are strongly encouraged to be vaccinated and get a booster dose as soon as they are eligible and to report their vaccination status to the university. However, employees are not required to be vaccinated, report their vaccination status to the university, or participate in mandatory testing. 

No. If you have already reported your vaccine and booster information, there is nothing else you need to do.

To get a vaccine or a booster:

  • Employees in the New River Valley: Visit the New River Health District’s website for upcoming vaccination clinics.
  • Employees in other parts of Virginia: Visit your local health district office’s website.
  • You may also use vaccines.gov to book a vaccination appointment with a national pharmacy.

As a reminder, both Moderna and Pfizer vaccines require individuals to wait up to four weeks in between doses for the initial vaccine.  

Employees are strongly encouraged to be vaccinated and get a booster dose but are not required to do so.

Recording vaccine/booster information

Employees can record their vaccination and booster information using the COVID-19 Vaccination Status Self-Reporting form, developed by Virginia Tech. Find more information and instructions on the vaccination section of the Ready site.

For detailed instructions on reporting your vaccine or booster, visit the recording vaccine and booster information for employees page.

New employees will first need to record their initial vaccination information using the COVID-19 Vaccination Status Self-Reporting form and upload an image of their vaccination card. Once this information is submitted, you will be able to go back into the form to report booster information. You will be required to re-upload an image of your vaccination card.  

For detailed instructions on reporting your vaccine or booster, visit the recording vaccine and booster information for employees page.

All full- and part-time students, including undergraduate, graduate and professional, and student-wage employees, may report vaccinations through the Online Student Health Portal. Learn more about student vaccine recommendations.

Employees who are registered for classes may record their vaccination record through the COVID-19 Vaccination Status Self-Reporting form.

All employees are encouraged to record their vaccination and booster information but are not required to do so. 

Anyone vaccinated in Virginia can request a copy of their record from the Virginia Department of Health (VDH) using the Immunization Request Form. Those vaccinated in another state can find the contact information for that state’s Immunization Information System here.

Anyone who received separate vaccine cards for each dose of a multi-dose vaccine (e.g., Pfizer, Moderna) can upload a photo or scanned copy of the front of each card.

Employees can update their record at any time. They should log back into the COVID-19 Vaccination Status Self-Reporting form to make corrections to the information they entered or to upload a new image of their vaccine card.

Yes. Employees that have only received the first dose of a multi-dose vaccine (e.g., Pfizer or Moderna) should wait until after they have received the final dose to complete this process.

After an employee completes the vaccination reporting and uploads an image of their vaccination card, they will receive an email confirming that their information has been recorded in the system.

If an employee does not receive a confirmation email, they should log back into the COVID-19 Vaccination Status Self-Reporting form and select "View History" to review the information they originally submitted and make sure the image of their vaccination card is included, then resubmit.

Employees that continue to have technical issues with the reporting system can contact 4Help at 4help@vt.edu.

Yes, any information employees provide, including the image of their vaccination card, will be secure and maintained in accordance with all applicable laws and public health regulations.

Employees should contact the HR Service Center at hrservicecenter@vt.edu. Students should contact Schiffert Health Center at 540-231-6444.

Virginia Tech is currently accepting vaccines that are authorized in the United States by the FDA, which includes Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines, or those authorized by the World Health Organization (e.g., AstraZeneca/Oxford and Sinopharm). See the list of acceptable vaccines.

COVID-19 testing

Per Presidential Policy Memorandum 321, Virginia Tech employees are not required to participate in mandatory testing. 

Employees may voluntarily take a COVID-19 test through Virginia Tech by scheduling an appointment through VTNotify. Voluntary testing is for individuals with no symptoms of COVID-19. If you are experiencing symptoms, contact your primary care physician or an urgent care clinic for instructions.

See a map of Blacksburg testing locations. In Roanoke, the testing location is at 4 Riverside Circle, Tuesday, noon - 1:30 p.m. In the Washington D.C. Metro Area, tests may be picked up at one of the following locations to complete at home:

  • Falls Church, 7054 Haycock Rd, Falls Church, VA 22043, Wednesday, 1 p.m. – 5 p.m.
  • Arlington, 900 Glebe Rd, Arlington, VA 22203, Thursday, 1 p.m. – 5 p.m.

Employees not located near one of these main campus should contact a local pharmacy for a test or complete an at-home test.

Walk-ins are not allowed at testing locations. For employees who are volutarily testing, schedule an appointment prior to your arrival through VTNotify.

For employees voluntarily testing in Blacksburg, Roanoke, and the Washington D.C. metro area, tests will be self-administered. Employees will be able to choose either a nasal swab or saliva test. 

Test results will typically be ready in 48 to 72 business hours. If a test result is negative, it will be communicated as follows:

  • Blacksburg and Roanoke employees will be able to view test results in VTNotify, the same system used for test scheduling.
  • Washington D.C. Metro Area employees will be notified by mail.

If a test result is positive, Virginia Tech’s employee case management team will contact the employee directly.

If an employee receives a positive test result, they should contact their supervisor as soon as possible and should not report to work. Click here for more information on what to do for a positive COVID-19 test.

Masks

Based on our own internal data and the CDC recommendations updated March 10, masks are no longer required, but remain recommended, for indoor spaces in campus locations in Blacksburg, Roanoke, the greater Washington, D.C., metro area, Richmond, and other locations that have been classified as "Medium" or "Low" by the Centers for Disease Control and Prevention.

Masks are required in these locations.

  • Riding Blacksburg Transit or other forms of mass transportation;
  • Visiting or working at Schiffert Health Center; and
  • Virginia Tech Environmental Health & Safety Occupational Health Clinic.

Those who are unvaccinated, at elevated risk, or live with vulnerable individuals are encouraged to keep wearing masks. Additionally, many members of the Virginia Tech community may still choose to wear masks to protect themselves. Please respect the individual decision of your fellow Hokies.

See this page for more information.  

No, employees do not need to wear a mask in a private work area such as an office or cubicle. 

Based on our own internal data and the CDC recommendations updated March 10, masks are no longer required, but remain recommended, for indoor spaces in campus locations in Blacksburg, Roanoke, the greater Washington, D.C., metro area, Richmond, and other locations that have been classified as "Medium" or "Low" by the Centers for Disease Control and Prevention.

Masks are required in these locations.

  • Riding Blacksburg Transit or other forms of mass transportation;
  • Visiting or working at Schiffert Health Center; and
  • Virginia Tech Environmental Health & Safety Occupational Health Clinic.

Those who are unvaccinated, at elevated risk, or live with vulnerable individuals are encouraged to keep wearing masks. Additionally, many members of the Virginia Tech community may still choose to wear masks to protect themselves. Please respect the individual decision of your fellow Hokies.

See this page for more information.  

See this page for mask recommendations. 

Employees who have questions or concerns about mask wearing should speak with their supervisor or college or department HR representative.

Remote work/telework

The university supports flexible scheduling, hybrid schedules, and telework when it is appropriate for the role. Salaried A/P faculty and staff should work with their department heads and managers on hybrid or remote options. Human Resources has created a page that contains information and resources on flexible work options for employees and leaders. Included on this page are tools to help employees and leaders determine if and when telework is possible for a role and an employee. 

Virginia Tech supports the use of appropriate flexible and alternative work options for employees where remote work or telework is not an option. If an employee has been teleworking and would like to continue to do so, that option should be discussed with their leader.

Human Resources has created a page that contains information and resources on flexible work options for employees and leaders. Included on this page are tools to help employees and leaders determine if and when telework is possible for a role and an employee. 

Should remote work not be an option for a specific role, employees and supervisors should discuss other options such as flexible scheduling.

After discussing telework as an option with your supervisor and if the telework request is approved, A/P faculty and staff should complete a telework or alternate schedule agreement. Frequently asked questions on completing a telework or alternate schedule agreement are available, if needed.

It is an accepted practice for Teaching and Research faculty (T/R faculty) to carry out their work with varied schedules on campus and at alternate locations, therefore a formal telework agreement will not be required for T/R faculty unless the normal work assignment is consistently at an alternate location (i.e. not the standard assigned office).

General questions

Employees who feel ill should notify their manager and not report to work. If you are already at work and begin feeling sick, you should notify your manager and go home immediately. 

If an employee is teleworking and has a fever and/or is sick, use the appropriate leave time to get well. Employees are required to notify their supervisor if they must miss work due to illness or are asked to self-quarantine by Virginia Tech Environmental Health & Safety and/or VDH so that work schedules and leave can be determined. Visit the leave page on the Human Resources site for more information.

For additional information on what to do if you or someone in your household feels sick, visit the Ready site

Following are university, state, and other resources available to assist employees should they need emotional support during this difficult time.

If you are experiencing a crisis or medical emergency, dial 911.

The university has not changed guidance with regard to gathering sizes or events at this time. Departments should use their best judgement based on the specific details of and circumstances surrounding a meeting or event to decide if additional mitigation strategies are needed. 

The expanded surveillance testing, booster requirement, and other mitigation strategies that are in place to start the spring semester in addition to an increased understanding of the risks associated with COVID provide a path forward to maintain in-person operations.