In times of inclement weather or other situations, it may be necessary for the university to close or delay opening at the Blacksburg, Virginia campus or any of the university's locations across the state.
Decisions to alter the normal schedule for the university are made as quickly as possible and are communicated to employees and the community in the following ways:
- The Virginia Tech homepage
- Campus-wide email to all vt.edu accounts
- Electronic message boards in classrooms
- The weather/emergency hotline (540-231-6668)
- VT Phone Alerts
- VT Desktop Alerts
- University status webpage
Note: These are the only official sources of information for authorized closings and delayed openings for the Blacksburg campus and facilities in the immediate Blacksburg area (excluding off-campus extension offices). Due to the fact that full details of university closings may not be adequately provided or described in other public media, employees are strongly advised to check the Virginia Tech homepage, or other official sources.
Off-campus offices, including the graduate centers, extension offices, and research stations, may operate on different closing schedules. Directors of off-campus facilities will use local media to communicate closing decisions to their employees and the public according to their emergency communications plans. The university's video-conferencing classes will be cancelled when the Blacksburg campus is closed; with the exception of video conference class lectures originating from the Falls Church, Northern Virginia Center.
In the event of a Blacksburg campus closing, Northern Virginia Center faculty will have the option to either record their lecture in their regularly scheduled time slot or request a makeup recording of the class at a later date. Requests to record during a Blacksburg campus closing will be handled at a reduced level of service by Digital Media Services on site at the Northern Virginia Center. Class recordings will be processed for video on demand and posted to the Digital Media Services servers within two business days after the Blacksburg campus resumes normal operations.
Directors of off-campus facilities will communicate closing decisions to employees of their respective facilities according to their emergency communication plan.
The following rules will apply unless otherwise stated in closing announcements:
- For a delayed opening, the university will close beginning at 12:01 a.m. of that day until the stated opening time.
- For an all-day closing, the university will be closed beginning at 12:01 a.m. of that day and will re-open at 12:01 a.m. of the next work day.
- For an early closing, the university will be closed from the stated time of the day until midnight of that same day.
The Department of Human Resources will provide specific instructions to department leave representatives following each authorized closing. All authorized closing leave and time worked must be recorded in the university's leave system.
University Relations will notify the university community by VT Alerts in the case of an early closing. Once notified by University Relations, employees should follow their departmental or unit communication plan to ensure that each of their areas has received the information about the closing, including those who may be working in labs, classrooms, or other areas of their buildings.
When the university remains open during inclement weather or other emergency, employees are encouraged to exercise extreme caution and their best judgment in traveling to and from any Virginia Tech location. Employees should speak with their supervisors about their specific circumstances.
Information on closings can be found in University Policy 4305: Authorized Closings.