Nominations may be submitted each year between July 1 and Feb. 1.

Nominations are being accepted for the President’s Award for Excellence and the state sponsored Governor’s Awards. Nominations for both awards are combined into one process. Employees may be nominated for one or both awards. Nominations may be made by any employee; however, self-nominations are not acceptable.

Nomination guidelines and procedures

Nominations must be submitted electronically (see login information below).

  • It is the nominator’s responsibility to fill in the online nomination and to upload all of the required items.
  • These items can be uploaded as one document or as multiple documents.

Required items

  • A one-page statement from the nominator describing the reason for the nomination.
    • The statement should clearly identifiy the most compelling reason for making the nomination and include specific examples that illustrate the employee’s outstanding efforts and achievements rather than general complimentary statements.
    • Nominations should provide specific details such as:
      • The period of time during which the contributions occurred.
      • How the employee’s work or actions brought positive attention to the university.
      • How the employee’s work may have impacted the functioning or infrastructure of the university.
      • Extent to which the employee has used an inventive, creative, or problem solving approach to his/her responsibilities.
      • How the employee’s performance has enhanced the work of others.
         
  • Two letters of endorsement from individuals who have direct knowledge of the employee’s contributions.
    • Letters should be no more than one page in length.
    • One (1) from nominee’s supervisor or department head and
    • One (1) from person familiar with nominee’s work (If the nominator is the supervisor or department head, submit two letters from persons familiar with nominee’s work)
       

Note: Only two letters of endorsement will be accepted; however, the nominator may include comments from additional sources in his/her statement.

Required items

  • A statement of 800 words or less, from the nominator describing the reason for the nomination.
    • The statement should clearly identifiy the most compelling reason for making the nomination and include specific examples that illustrate the employee’s outstanding efforts and achievements rather than general complimentary statements.
    • Nominations should provide specific details such as:
      • The period of time during which the contributions occurred.
      • How the employee’s work or actions brought positive attention to the university.
      • How the employee’s work may have impacted the functioning or infrastructure of the university.
      • Extent to which the employee has used an inventive, creative, or problem solving approach to his/her responsibilities.
      • How the employee’s performance has enhanced the work of others.

After the nominator enters all required information and documentation, the nomination package will automatically be sent electronically to the nominee’s department head for approval, unless the nominator is also the department head, in which case the nominator/department head will approve the nomination.

Note: Nominations are not complete until nominator receives a system-generated email after the department head approval. If the nominator is also the department head, an email will not be generated.

Login procedures for nominator and department head 

To login to the nomination site, employees will be directed to the Virginia Tech Central Authentication Service (CAS) where they will be asked to enter their Virginia Tech PID and password. For technical support, email presawards@vt.edu