All employees hired or rehired after a break in service are required to complete a 12-month probationary period. Employees transferring to Virginia Tech after completing a probationary period at another state agency and without a break in service are not required to complete an additional probationary period.

Probationary progress reviews

Six-month and 12-month evaluations are required for all probationary employees. The Probationary Progress Review (form P125) should be used for the evaluation. The original six and 12-month evaluations should be forwarded to the Department of Human Resources.

Interim reviews

Interim evaluations may be done at the discretion of the supervisor and should be kept in the departmental files.

Annual evaluations for probationary employees

Annual evaluations are required for all employees hired prior to July 25. At the discretion of the department, the Probationary Progress Review (form P125) can be used as the annual evaluation form for probationary employees.

Supervisors may complete a single evaluation form for employees whose six or 12 month probationary evaluation is due between Aug. 1 and Dec. 1.  The Department of Human Resources will record the rating on that single evaluation for both the probationary review and the annual evaluation.

Examples

  • If an employee is hired in September the supervisor will complete a six month evaluation in March. In the fall the supervisor will complete a single evaluation form. The rating on that form will be used by the Department of Human Resources as both the 12 month probationary rating and the annual review rating.
  • If an employee is hired in November, the supervisor will complete a six month evaluation in May. In the fall the supervisor will complete an evaluation to meet the deadline for the annual evaluation. The rating on that form will be used by the Department of Human Resources as both the 12 month probationary rating and the annual review rating.
  • If an employee is hired in March the six month probationary evaluation will be due in September. The supervisor should complete a single evaluation form in the fall. The rating on that form will be used by the Department of Human Resources as both the six month probationary rating and the annual review rating.
  • If an employee is hired in May, an evaluation must be completed in the fall for the annual performance rating. The Department of Human Resources will use the rating on that evaluation as both the six month probationary review rating (due in November) and the annual evaluation rating. In November there will be no need to do a probationary review unless the employee’s performance has changed significantly from the rating completed earlier in the fall.
  • If an employee is hired in January the supervisor will complete a six month probationary review in July. In the fall, the supervisor will have to submit a performance evaluation document to the Department of Human Resources for the annual performance evaluation rating. If the employee’s performance has not changed significantly from the evaluation done in July, the supervisor may note on the evaluation form submitted in the fall “see P125 completed DATE”. The supervisor will then complete a 12 month probationary review in January and an annual review the following fall.
  • If an employee is hired in December, the supervisor will complete a six month probationary review in June. In the fall, the supervisor will have to submit a performance evaluation document to the Department of Human Resources for the annual performance evaluation rating. The 12 month probationary review will be due in December. If the employee’s performance has not changed significantly from the evaluation done in the fall, the supervisor may note on the evaluation form submitted in December “see P125 completed DATE”.

For more information, review the P125 schedule of evaluations.