Employees on leave include those on approved Virginia Sickness and Disability Program (VSDP) leave, sick leave, or leave without pay (LWOP).

In order to include employees on leave in the calibration process, supervisors need to complete draft evaluations for all employees, including those on extended leave.

  • Draft evaluations of employees on leave should be submitted to the reviewer and the calibration team with all other employee evaluations.
  • When the evaluation with the approved rating is returned to the supervisor, the Supervisor and Reviewer should sign it and send a copy of that document (without the employee’s signature) to the Department of Human Resources.
    • This document will be placed in the personnel file pending receipt of the original evaluation with all signatures (employee, supervisor, and reviewer).
  • The original should be retained by the supervisor for review with the employee when the employee returns to work.
  • When the document has been reviewed with the employee and the employee has signed it, the document with original signatures should be forwarded to the Department of Human Resources for placement in the employee’s personnel file.

Pay Increases for Employees on Virginia Sickness and Disability Program or sick leave (paid leave)

  • Classified employees in a paid leave status who are rated Developing, Strong, or Model Performance, are eligible for any budgeted pay increase provided by the commonwealth.
  • University employees in a paid leave status who are rated Developing, Strong, or Model Performance, are eligible for any merit pay increase associated with the overall rating on the evaluation.
  • Pay increases are effective Nov. 25 and will be included in paychecks received while on leave.

Pay increases for employees on leave without pay

  • Classified employees who are on Leave without Pay who are rated Developing, Strong, or Model Performance are eligible for any budgeted pay increase provided by the commonwealth.
  • University employees who are rated Developing, Strong, or Model Performance are eligible for any merit pay increase associated with the overall rating on the evaluation.
  • The pay increases will take effect on the employee’s return to work.