Open enrollment is May 1-15, 2018.
All changes made during open enrollment will take effect July 1, 2018.
During open enrollment, Virginia Tech employees who are eligible for benefits are given the opportunity to enroll in a health plan and/or a flexible spending account, change health plans, add or remove dependents, or waive state health coverage. Employees who have insurance and/or a flexible spending account/s will see a change to their deductions beginning with their July 16 paycheck (which reflects the June 25-July 9 pay period).
Rates and Plan Changes
Changes for the 2018-19 plan year health insurance premiums are detailed in the “Spotlight on Your Benefits” publication produced by the state. You can also view a video presentation summarizing this year's changes and key open enrollment steps.
Summary of health benefits and coverage as of July 1, 2018 are available below:
By participating in the Premium Rewards Program, employees can save $17 for employee only or $34 for employee and spouse per month on insurance premiums. Employees can sign up for this program at any time and do not have to wait until open enrollment. Frequently asked questions are available and you can learn more here.
Flexible Spending Account
Flexible Spending Accounts (FSA) must be renewed each year and allow employees to set aside money each pay period that can be used throughout the plan year (July 1–June 30) to pre-fund anticipated, eligible medical services, medical supplies, and dependent care expenses normally not covered by insurance. The funds are deducted from paychecks before federal and state taxes are calculated, creating a cost savings for employees. FSAs are administered by Anthem. The company charges a $3.65 per month administrative fee per employee. Learn more here.
Open Enrollment Frequently Asked Questions
Open enrollment for health plan and flexible spending accounts (FSA) is May 1 - 15, 2018. If you have changes to make to your health plan or wish to enroll for a FSA for 2018-19, you must submit the 2018-19 Health and FSA form to Human Resources by the close of business on May 15.
In addition to reviewing the "Spotlight on Your Benefits" newsletter, benefit-eligible employees may attend one of the following open enrollment information sessions hosted by Human Resources. 2018-19 plan changes will be reviewed during these sessions.
- Thursday, May 10, 11 a.m. – noon, North End Center, Room 2420
- Zoom Meeting: https://virginiatech.zoom.us/j/151100959, Telephone dial-in: 1-929-436-2866 or 1-669-900-6833, Meeting ID: 151 100 959
- Monday, May 14, 4 – 5 p.m., North End Center, Room 2470
- Zoom Meeting: https://virginiatech.zoom.us/j/724963576, Telephone dial-in: 1-669-900-6833 or 1-929-436-2866, Meeting ID: 724 963 576
- Tuesday, May 15, 11 a.m. – noon, North End Center, Room 2420
You can also view a video presentation summarizing this year's changes and key open enrollment steps.
You can submit the form the following ways:
- By email to email@example.com.
- By dedicated fax at (540) 231-6479.
- In person or by mail to the HR Service Center located in the North End Center, 300 Turner Street, Suite 2300, Blacksburg VA 24061. Mailed forms must be received by close of business on May 15, 2018.
NOTE: Do not include Social Security numbers on forms that are submitted by email or fax. As an alternate identifier, include the last four digits of your nine-digit Virginia Tech ID number.
You will receive an email from Human Resources stating that your application has been received. Please allow two business days for processing after you have submitted your application. When faxing an application, please keep the fax confirmation for your records.
If you do not want to make any changes to your health plan, such as add or remove dependents, and you do not want a FSA for 2018-19, you do not need to take any action.
Medical FSA accounts have the full year’s contribution available on July 1. Dependent Care FSA money is not available for reimbursement until after each payroll deduction. The first deduction for the 2018-19 plan year will be July 16, 2018.
No, open enrollment for these benefits is in the fall. However, New York Life enrollment can currently be made outside the plan. Schedule an appointment by contacting Steve Gibson at 276-629-6800 or Lisa Van Wickler at 434-953-5091.
Important Health Care Notices
Next opportunity to make benefit changes
The next opportunity employees will have to make changes to their health insurance (without a qualifying event) will be in May 2019 during the next open enrollment period. The exact dates of open enrollment are determined by the state and are typically announced in mid-March each year.
Submit open enrollment forms
- By email: firstname.lastname@example.org.
- By dedicated fax: (540) 231-6479.
- In person or by mail to the HR Service Center located in the North End Center, 300 Turner Street, Suite 2300, Blacksburg VA 24061.
NOTE: Do not include Social Security numbers on emailed or faxed forms. As an alternate identifier, include the last four digits of your nine-digit Virginia Tech ID number.