Student wage employees fill essential roles within the academic and administrative departments at Virginia Tech. Student wage employees are exempt from normal recruiting requirements, and are hired directly by the department they will be working with.
How to: Overview · How to: Detailed Steps · Related Forms · Related Policies · Frequent Questions
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How to: Detailed Steps
Step One: Department locates a student candidate and makes arrangements with the student to perform the work.*
* Some foreign nationals cannot be hired at Virginia Tech. Please contact the Controller's office to attend a training class on Employing Foreign Nationals.
Step Two: Department and student complete and sign paperwork.
1. Department obtains a signed Wage Appointment Form (P117), and maintains it in departmental files in accordance with the retention schedule established by Records Management.
2. Student completes W4 and VA4 tax forms.
3. Department and employee complete the I-9 form.
4. Department makes a copy of the employee's social security card, as appropriate.
5. Department submits W4, VA4, I-9, and copy of the Social Security card to the payroll office (0339).
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Step Three: Department enters and approves appointment using Banner HRIS.
Each department should have at least one person who has access and has had training to enter actions in the Banner HRIS system. That person should enter the wage appointment as they were trained to do so. Detailed entry instructions are available online (Enterer's Manual) and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the entry steps.
Each department should also have at least one person who has access and has had training to approve actions in the Banner HRIS system. That person should approve the wage appointment as they were trained to do so. Detailed approval instructions are also available online (Approver's Manual) and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the approval steps.
Back to Top Additional Student Wage Action:
Department requests a status change for a student wage position.
1. Department obtains a signed Wage Appointment Form (P117) reflecting the status change, and maintains it in departmental files in accordance with the retention schedule established by Records Management.
2. Each department should have at least one person who has access and has had training to enter status change actions in the Banner HRIS system. That person should enter the student status change as they were trained to do so. Detailed entry instructions are available online and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the status change steps.
Each department should also have at least one person who has access and has had training to approve status change actions in the Banner HRIS system. That person should approve the student appointment as they were trained to do so. Detailed approval instructions are also available online and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the approval steps.
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Department terminates a student wage job using Banner HRIS.
Each department should have at least one person who has access and has had training to enter job end actions in the Banner HRIS system. That person should enter the student job end as they were trained to do so. Detailed entry instructions are available online and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the job end steps.
Each department should also have at least one person who has access and has had training to approve job end actions in the Banner HRIS system. That person should approve the student job end as they were trained to do so. Detailed approval instructions are also available online and can accessed using a valid pid and pid password. In addition, the Banner HRIS support desk at (540) 231-7763 can provide assistance with the approval steps.
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Related Forms
Related Policies
None available at this time
Frequent Questions