All faculty members are required to attend an orientation session. All benefit information is provided at these sessions. Because there are several deadlines on items such as retirement, cash match and health insurance, it is important to attend an orientation session as soon as possible. As soon as your signed Terms of Offer Letter has been received in the Human Resources Department, we will contact your department to schedule you for an orientation session.
As a new hire, you have 31 days from your start date to enroll in the health insurance plan, and your health insurance will then be effective the first of the month after your application is received in Human Resources. Therefore, it is very important that you attend an orientation session as soon as possible. If you can’t attend before the first of the month after your hire date, please contact the HR Service Center for the appropriate forms.
2009 Orientation Schedule (DOCX | 12KB)
All of the pre-employment documents provided here must be completed by new employees or former employees that are being rehired. This paperwork must be turned into Human Resources before employees can be set up on payroll. This paperwork will be provided at orientation. If you will be late in attending an orientation, you can turn it in prior to your orientation session. Human Resources will not be able to process you for payroll until we receive the signed Terms of Offer Letter from your department.
Step 1: Print pre-employment packet of documents.
Step 2: Once printed, complete ALL the pre-employment documents.
Step 3: Mail all of the completed forms including a copy of your social security card to:
Ann Mason
Virginia Tech Department of Human Resources
Southgate Center Suite 179
Blacksburg, VA 24061
If you are on a VISA, there are additional forms you will need to complete. Please contact Ann Mason at 540-231-7777.
The original, signed copy of the new faculty member’s Terms of Offer Letter MUST be submitted to the Human Resources Department in Southgate Center prior to the orientation date. HR will contact the department to schedule the orientation date once the Terms of Offer letter is received.
New employees should have their Tech ID#, PID and password prior to attending orientation. There are a few simple steps that the departments can do to make this happen. Please refer to the attached newsletter.