The information presented here is to provide a quick reference sheet on faculty leave benefits. For guidelines regarding each leave benefit, please refer to the specific policy and faculty handbook.
All leave types may be used in quarter hour increments.
Annual Leave
Faculty begin earning annual leave after the first full pay period worked. Annual leave is earned and available to use after the end of each pay period. In order to earn leave, all workdays within a pay period must be either worked or charged to applicable leave with pay. Annual leave is not earned during any pay period in which you have leave-without-pay, or after 90 consecutive calendar days of leave with pay. For part-time faculty, the amount of leave accrued, maximum carryover, and payout limit is proportionate to percent appointment.
12-Month Faculty (Regular or Restricted)
| Years of Service | Per Pay Period Accrual Rate | Maximum Carry Over | Maximum Payout Limit |
| Less than 20 | 8 hours | 288 hours | 288 hours |
| 20 or more | 9 hours | 336 hours | 336 hours |
Note: Faculty in restricted or special calendar year research conversion appointments do not receive payment for annual leave balances upon separation of employment or change in status.
Academic Year Faculty - Administrative Professional (Regular or Restricted)
Annual leave earned per pay period from 8/10-5/9. Accrual rate is based on table above.
Academic Year Faculty - Teaching and Research (Regular or Restricted)
Do not earn annual leave.
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Sick Leave
12-Month Regular Faculty
(Hired after September 1, 1981 and those prior to that date who opted to participate in the 26 Weeks Sick Leave Plan)
Have immediate protection of 26 weeks (1040 hours) of sick leave. On return from sick leave, reaccrual to a maximum of 26 weeks is at the rate of one week of sick leave for each two weeks of full-time work. No sick leave is earned or reaccrued for any pay period during which sick leave has been charged.
12-Month Restricted Faculty
(Also includes regular faculty hired before September 1, 1981 who opted to continue the accrual plan)
Sick leave is earned at the rate of 5 hours per pay period. There are no maximum accrual limits.
Academic Year Regular Faculty
Have immediate protection of 26 weeks (1040 hours) of sick leave. On return from sick leave, reaccrual to a maximum of 26 weeks is at the rate of one week of sick leave for each two weeks of full-time work. No sick leave is earned or reaccrued for any pay period during which sick leave has been charged.
Academic Year Restricted Faculty
Sick leave is earned at the rate of 5 hours per pay period from 8/10-5/9.
Note: For part-time faculty the amount of sick leave allotment/accrual is based on percent appointment. Faculty do not receive payment for sick leave balances upon separation of employment.
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Faculty Family Sick Leave (does not apply to faculty enrolled in the VSDP)
Faculty may use a total of 10 days (80 hours) during the leave year for absence necessitated by illness or death of an immediate family member. Immediate family members include: parents, step-parents, spouse, children, step-children, siblings, step-siblings, or any other relative, by blood or marriage, living in your home. Part-time faculty are credited with family sick leave proportionate to percent employment.
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Faculty Family Leave (applies to faculty on regular, salaried appointments)
Up to 10 days of paid family leave may be used by the parents at the birth of a child or at the time of adoption.
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Virginia Sickness and Disability Program (VSDP) (Applies to faculty enrolled in the VSDP)
On January 10th faculty enrolled in the VSDP are credited between 8-10 days of sick leave and 4-5 days of family and personal leave, depending on their months of state service. Please refer to the VSDP Member Handbook for specific guidelines regarding use and allotment of VSDP leave benefits.
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Holidays
Faculty observe 6 holidays per year: New Years Day, Memorial Day, Independence Day, Thanksgiving Day and the day after Thanksgiving, Christmas, and other holidays designated by the Governor.
In order to earn a holiday, the employee must work or have accrued leave to cover the day before and any portion of the day after the holiday. Compensatory holiday leave must be used prior to the date the holiday next occurs.
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Military Leave with Pay
Military leave with pay cannot exceed one (1) day for Selective Service Examinations and fifteen (15) work days per federal fiscal year for active assignments.
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Questions?
Contact Human Resources at lcruise@vt.edu or (540) 231-1237.
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