Chapter 21 - Worker's Compensation (WC)

 
21.0 WORKERS' COMPENSATION (WC)

21.1 Purpose
21.2 Guidelines

21.2.1 Use of Accrued Leave While on Workers' Compensation
21.2.2 Use of Accrued Leave for Employees Under VSDP on Workers' Comp

21.3 Resources
21.4 Amendments

21.0 WORKERS' COMPENSATION (WC)

21.1 Purpose
To define the process of applying applicable leave while on Workers' Compensation.

21.2 Guidelines
These guidelines apply to full-time and part-time classified staff, university staff and to salaried faculty as it relates to leave usage while on Workers' Compensation. This does not apply to non-VSDP employees. The Workers' Compensation Program is detailed in University policy 4415.

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21.2.1 Use of Accrued Leave While on Workers' Compensation for Employees on Classified Standard (Old) Sick Plan

• While a workers' compensation claim is pending, time missed from work is normally recorded as "WC"(Workers' Comp).
• If the claim is denied and "WC" has been recorded, the leave records must be corrected to reflect the appropriate use of accrued leave. (i.e. sick, annual, compensatory).
• Accrued leave is not charged for the first 92 calendar days of Workers' Compensation.
• After the first 92 calendar days, applicable accrued leave is charged at the rate of 13 hours per week for full-time employees and proportionately for part-time employees as long as there is leave to use or until Workers' Compensation ends.
• If leave is totally exhausted and the employee is still on WC, the employee is placed on leave of absence without pay for the duration of the Workers' Compensation and they are paid directly by the Workers' Compensation carrier.

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21.2.2 Use of Accrued Leave for Employees Under VSDP on Workers' Comp

• Employees must use their leave (i.e. personal sick, family personal, annual, compensatory) for the first seven calendar days of absence.
• If an employee is not out for seven consecutive calendar days, appropriate leave must be used.
• After 21 days, the first seven calendar days are changed to 1/3 employee's time and 2/3 worker's compensation.
• While a VSDP Worker's Compensation claim is pending, time missed from work is normally recorded as VSDP. Once a VSDP Action Report accepting worker's compensation is received, time should be recorded as VSDP and Worker's Compensation.

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21.3 Resources

• Virginia Department of Human Resources Policy 4.60 Workers' Compensation
• Virginia Tech Faculty Handbook Policy 5.3.2 Workers' Compensation
• Virginia Tech Handbook for Special Research Faculty. Policy 3.3.2 Workers' Compensation

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21.4 Amendments

• Section 20.2.2 added 3/01

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