19.1 Purpose
19.2 Guidelines19.2.1 Military Leave With Pay19.3 Resources
19.2.2 Military Leave Without Pay
19.2.3 Status of Benefits and Accrued Leave Balances
19.0 MILITARY LEAVE (MIL)
19.1 Purpose
Provides defined paid and unpaid leave to staff and faculty employees for active or reserve (includes training) duty in the armed services of the United States, in accordance with federal and state law.
19.2 Guidelines
To qualify for military leave, an employee must furnish their supervisor copies of their official orders.
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19.2.1 Military Leave With Pay
Qualifying employees are granted up to 15 workdays (120 hours) of paid military leave in a federal fiscal year (October 1 - September 30), and one additional day for a physical.
For preinduction or other physical examinations required for military service that can not be scheduled outside normal work hours, employees may be paid for up to eight hours annually (in addition to the 120 hours noted above.
Employees will suffer no loss of seniority or accrued leave balances.
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19.2.2 Military Leave Without Pay
Qualifying employees are granted unconditional military leave without pay for the duty indicated in their military orders that is not covered by military leave with pay, for up to five years as ordered.
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19.2.3 Status of Benefits and Accrued Leave Balances
- Leave with Pay
Benefits shall not be affected by periods of military leave with pay. Leave balances continue to accrue.- Leave without Pay
- Annual Leave - Employees may, at their discretion, be paid all or a portion of their accrued annual leave, up to the allowable maximum, or may retain all or a portion of their annual leave while on military leave without pay. Paid leave may not be repurchased if request is made after 180 days have passed since payment.
- Compensatory Leave - Classified and university staff may, at their discretion, be paid all or a portion of their compensatory leave, or may retain all or a portion of their compensatory leave.
- Holidays - Employees are not granted or paid compensatory leave for holidays occurring during periods of military leave without pay.
- Sick Leave - Staff employees with less than five years of continuous state service at the time military leave without pay begins and faculty retain their sick leave balances, which are reactivated upon return from leave.
Staff employees with five or more years of continuous state service at the time military leave without pay begins, may retain their entire sick leave balance or be paid for 25% of their sick leave balance up to $5,000. If paid, the remaining 75% of the balances may not be reinstated upon return from leave. Neither may employees repurchase sick leave for which they have been paid. Furthermore, employees must serve another five years of continuous state service before being eligible again for sick leave payment upon separation of employment after being paid for their sick leave balances.- VSDP - Employees will not be credited any sick or family personal leave while on leave without pay. Employees may retain all sick and family personal leave (balances lapse on January 9th each year), or may use all family personal leave.
- No leave accrues when in a leave without pay status.
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19.3 Resources