9.1 Purpose
9.2 Guidelines9.2.1 Compensatory Leave Earnings9.3 Resources
9.2.2 Effect of Status Change
9.4 Amendments
9.0 COMPENSATORY HOLIDAYS (C)
9.1 Purpose
To provide paid time off to an eligible employee who works a holiday, or for a holiday that is on an employee's scheduled day off.
9.2 Guidelines
These guidelines apply to full-time and part-time classified staff and university staff, covered by the Virginia Personnel Act.
Eligible employees earn compensatory leave on an hour-for hour basis, up to a maximum of eight (8) hours per holiday. Accrued compensatory leave must be used before the holiday reoccurs (within 12 months of the date earned). Once lapsed, it may not be used as leave or be paid for.
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9.2.1 Compensatory Leave Earnings
Compensatory holiday leave is earned if an employee is required to work on a holiday, or a holiday is a scheduled rest day.
- Full-time employees will receive eight (8) hours of compensatory leave for each qualifying holiday, regardless of work schedule.
- Part-time employees will receive compensatory leave equal to the percentage of full-time hours they are employed to work. EXAMPLE: A classified part-time employee who works 50% of the normal full-time schedule, or 20 hours per week, will receive four (4) hours of compensatory leave for each qualifying holiday.
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9.2.2 Effect of Status Change
Note: Faculty are not paid for accrued compensatory leave upon change of status.
- A classified or university staff employee will be paid for accrued compensatory leave when they
- leave state service by resignation, retirement, layoff, termination; or are
- transferred, promoted, or demoted from one state agency to another.
- Changing percent of time
- An employee who changes percent of time retains their balances.
- Payment option for other changes in status
- Employees may retain their accrued compensatory leave or may request payment when placed on voluntary leave without pay (not layoff) for three months or more.
- Employees changing from classified to faculty appointment will be paid for their accrued compensatory leave.
- Retention of accrued compensatory leave
- When an employee is transferred, promoted, or demoted to another classified position within the same agency, the employee will retain their accrued compensatory leave.
- Use of accrued compensatory leave when on military leave without pay
- An employee on military leave without pay may use their accrued compensatory leave to help cover periods of unpaid absence for military duty.
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9.3 Resources
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9.4 Amendments