The purpose of a resume is to:
- Make a good first impression.
- Your resume may be the only chance you have to make an impression, so you want it to be a good one.
- Sell yourself.
- A resume is a brief, concise document that presents and effectively sells your most relevant and positive credentials for employment.
- Receive an interview.
- An effective resume is designed to get you an interview, not a job.
The first thing on your resume should be your name (bold and larger font than the rest) followed by your contact information such as your address, email address, and phone number. Make sure this information is accurate and up to date. You should also include it at the top of each page of your resume. Without this information, the employer cannot contact you.
Do not use a colored background, fancy fonts, or images throughout your document, unless it is directly related to the position for which you are applying. You want to grab the attention of the employer based on your qualifications, not based on your document. Remember, your preferences may not be the same as the person reviewing your resume.
Try to keep your font size around 12. Don't make the font too small to reduce the page count and don't make the font larger to take up more space.
If you are just graduating and do not have a lot of work experience then a one page resume is appropriate; however, if you have several jobs or several years of work experience then you may need more than one page to express yourself. For most jobs you should try to limit your resume to two pages or less. Certain jobs in academia or research may ask for a curriculum vita which is usually longer than two pages.
The resume may be the only contact you have with the person screening the job. The content must address the business need and show what you have to offer. Just as organizations advertise their products and services, the resume is your advertisement to the organization selling your skills over the other candidates. Remember, there may be five other applicants or 95, so you need to sell your skills.
Most employers are ethical and avoid discriminating against applicants. Certain information cannot be considered when making hiring decisions. Birth dates, personal photos, hobbies, marital status, personal health, and affiliations are usually not important to the job you are applying for; therefore, don't include this information on your resume.
Many applicants create a generic resume and send it out for every job of interest. Most often this is just a waste of time. You should take the time to review in detail the job advertisement and the required qualifications. Tailor your resume and work experience to support what the employer is looking for. Address each point in enough detail that the employer can easily find the information on your resume and cover letter and understand your depth of experience. One resume does not fill all.
Don't try to embellish your experience, job titles, or education. If you don't have work experience, include your summer jobs and/or volunteer work. If you've not finished your degree, list the expected completion date. Many applicants have lost out on job opportunities because the employer discovered through reference checks, background checks, or other verifications methods that the applicant lied about his/her past.
Most employers are not going to take the time to read paragraphs of text on your resume. Your goal is to communicate a lot of information as quickly and clearly as possible. Use bullet points and short sentences to describe your work experience but make sure you include enough information to address the employer's job requirements.
Most employers will make a judgment about your resume in 10 seconds or less; therefore, you want your job titles or summaries to be as descriptive as possible. Instead of accounting manager you may want to describe your job as manager of accounts receivable.
Action verbs are used to quickly communicate your experience and/or achievements. Examples include coordinated, assisted, managed, planned, designed, and implemented. You can find many online lists of action verbs to assist with your resume writing.
Many employers use jargon to describe tools, events, and processes. Make sure you explain your experience so that others outside your organization will understand the depth of your knowledge and experience. Many military jobs/titles fall into this category. The military has created a language translation guide to help veterans better explain their previous experiences in language that non-military employers will understand. Also keep in mind that some people reviewing your resume may not have the technical expertise to interpret your resume. Write the information in a way that a novice would be able to understand your experience.
In most cases you should list all of your work experience. Sometimes it may be appropriate to group several jobs together during a time period. For example, if you worked at multiple fast food restaurants, retail stores, and a grocery store over a seven year period while attending college, you may want to group those jobs together if they do not have anything to do with what you are applying for now. Most employers do not want to see gaps in employment. Try to show everything you've done or at least be prepared to address the gaps.
Make sure the reader of your resume understands the breadth and depth of your experience. Include numbers to show the size of the department, the amount of the budget, or the percentage increase for which you were responsible.
One small typo and your chances of getting an interview may be gone. Proofread your document several times.
Get a second and third opinion. Sometimes we read what we intend to type instead of what we actually type. Ask the readers if they understand the information you are trying to convey. Ask them to give you suggestions for improvement. It is also wise to have them to proofread the document.
If you take on additional duties at work, receive an award, or complete a degree, you may want to include this additional information on your resume. Don't wait until you need the resume, you may forget to include the information.
The image you create with your resume and your cover letter should match the salary and responsibility level of the position for which you are applying.