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Frequently Asked Questions (FAQ) - Employment

Virginia Tech Employment Process

Frequently Asked Questions

 

Where can I find a list of available job openings?

You can view job current job openings for Staff, Wage, Student, Professional, Teaching Faculty, and Research Faculty online at www.jobs.vt.edu.  

 

What is the difference between the job types (Staff, Wage, Student, Professional, Teaching Faculty, and Research Faculty)? 

You can learn about the various job types by going to http://www.hr.vt.edu/employment/types/index.html

 

What benefits are available?

For information regarding benefit programs you may go to http://www.hr.vt.edu/benefits/ or contact the Human Resources Service Center at (540) 231-9331.

 

What is it like to live in Blacksburg and the surrounding area? 

You can learn more about Blacksburg by going to http://www.vt.edu/where_we_are/blacksburg/index.html

You can learn more about Montgomery County by going to http://www.montgomerycc.org/.

 

How can I learn more about Virginia Tech?

You can learn more about the university by going to http://www.vt.edu/about/index.html

 

How do I apply for job openings?

You must apply to the specific job opening(s) you are interested in.  This must be completed online through the applicant tracking system at www.jobs.vt.edu.  Only applicants who apply online through the applicant tracking system will be considered for employment.

 

Can I mail/email an application or resume to Human Resources or the Hiring Department?

Only applications and/or resumes submitted through the online applicant tracking system at www.jobs.vt.edu will be considered for employment.  Unsolicited applications/resumes for unspecified positions are not accepted.

 

What if I need assistance with the application process?

Please notify the Hiring Department or Human Resources prior to the application close/review date if you need assistance with the application process.  Human Resources has computers onsite to assist those without computers.  A Staffing Specialist can also schedule an appointment to meet with you if needed.  An Applicant Help Session is offered two times per month and you can learn more by going to http://www.hr.vt.edu/employment/content/Applicant_Seminar.html.

 

What if I don’t have access to a computer?

Computers are available in the Human Resources Office on campus.  Most local libraries also have computer access for people who need to complete the online application.  The Virginia Employment Commission or other similar state workforce center will also have computer access for folks who need it.

 

What does the ‘Close Date’ or ‘Review Date’ mean in the job advertisement?

A ‘Close Date’ means that the advertisement will no longer be available on the job site and no one will be able to apply after the close date.  A ‘Review Date’ means that the hiring department will start screening application on this date and preparing for the interview process.  If a viable candidate is found during the initial review, applications submitted after the review date may not be considered.

 

How many jobs should I apply for?

Only apply for jobs you believe you are qualified for.  All jobs have a minimum qualification section in the advertisement. You should make sure that you meet these qualifications.  Applying for multiple jobs will not improve your chances of being hired.  Interviews are received based on prior demonstrated experience and/or education required for each specific position.

 

How do I create an online application?

To create an online application, go to www.jobs.vt.edu and click the ‘Search All Jobs’ button at the top right sidebar.  Then click ‘Create Application’ at the top left sidebar.  Follow the online steps to create your application.

 

Can I copy and paste information from another document into the online application?

Yes; for example, you can copy and paste the information from a Word document directly into the appropriate fields in the application form.  Keep in mind that some formatted objects such as • or ○ may not format properly in the online version.  You may need to make slight edits.

 

How do I update my application online?

To update your application, go to www.jobs.vt.edu and click the ‘Returning User – Login’ button at the top right sidebar.  Then click ‘Login’ at the top left sidebar.  After logging in, click ‘Manage Application’ at the top left sidebar.  Then click ‘Edit (State or Faculty) Application’ as appropriate.  Follow online directions as you move through the site.  If you want to update your application before applying to a job, you must edit before clicking ‘Apply Now’.  Once you have applied to the job posting, you cannot edit your application.

 

Can I submit a resume through the online application process?

Yes, the applicant tracking system allows you to attach a resume and/or other documents at a specific step in the application process.  You should have your resume and any other documents ready before starting the application process so you can attach the document when asked.  The system does limit the file size of the document attached but this should not affect most submittals.

 

Can I reuse my online application for multiple job opening?

Yes, once the application is saved it will be available for you to use multiple times.  However, applicants are strongly encouraged to update their applications as needed.  You may also want to edit your application each time you apply so that you can design the application specifically to the requirements of the job.  If you want to update your application before applying to a job, you must edit before clicking ‘Apply Now’.  Once you have applied to the job posting, you cannot edit your application.

 

Can I edit my application after I apply?

No, once you submit your application materials your documents are locked and cannot be edited.  The screening process may begin immediately once you submit materials; therefore, you cannot go in and edit information after applying.  This is to ensure that everyone in the screening process is evaluating the same information that you have submitted.

 

How long does it take to fill a job vacancy at Virginia Tech?

Some jobs are filled quickly while others may take a few months. Many factors go in to creating a timeline such as availability of the search committee members, applicant schedules, room availability, and others.  Only applicants selected for an interview will be contacted.  Those who receive an interview will be notified once the position has been filled.  You can view your status online by logging in to your account at www.jobs.vt.edu and clicking on ‘Returning User – Login’ at the top right sidebar.

 

Will I hear from Human Resources or the Hiring Department after I apply?

The university receives over 25,000 applications per year so we cannot communicate with every applicant.  Only those selected for an interview will hear from the Hiring Department.  You can view your status online by logging in to your account at www.jobs.vt.edu and clicking on ‘Returning User – Login’ at the top right sidebar.  ‘In Process’ means that the search is still underway and no offer has been accepted.  ‘Job Filled’ means that an applicant has been chosen and hired.

 

How does the application screening process work?

The Hiring Department along with a Staffing Specialist from Human Resources will review applicants and screen the application/resume against the minimum and preferred qualifications listed in the job posting on www.jobs.vt.edu.  For faculty positions, the search committee members will review resumes and determine who is recommended for interview.

 

Will I be interviewed for each job I apply for?

No, only the most qualified applicants will be referred for interviews.  It is very important that your application reflect your education, training and experience. The university typically receives over 25,000 applications each year from around the world.  You must make sure that your application materials are appropriate and competitive for the position you are applying for.

 

Does everyone who applies get an interview?

No, only the most competitive applicants will be interviewed for a job.  Each applicant pool is different, so you may be extremely competitive in one applicant pool but not another for the same job type because of different applicants in the different pools.

 

What type of interview should I expect?

The type of interview will depend on the Hiring Manager.  Some departments may do phone interviews first while others may invite the finalists in for a face to face interview.  Some interviews may be 30 minutes in length while others may take multiple days.  Some departments use panel interviews while other departments may use a series of individual interviews.

 

How can I follow up on my status?

You can view your status online by logging in to your account at www.jobs.vt.edu and clicking on ‘Returning User – Login’ at the top right sidebar.  If you feel you need to make contact with the hiring manager or the department, please use good judgment in determining the way you contact and the number of times you follow up.  ‘In Process’ means that the search is still underway and no offer has been accepted.  ‘Job Filled’ means that an applicant has been chosen and hired.

 

If hired, what I should I do to prepare for the first day?

New hires can go to www.hr.vt.edu and click on ‘New Employee Onboarding’ on the left blue sidebar.

 

If I’m a Virginia Tech student, how do I apply for Student Jobs?

Most student jobs are filled directly through the hiring department and not through Human Resources.  Some departments will advertise student jobs on their own websites (Residential and Dining, Student Union, Library,             etc.).  Other departments may advertise through flyers or other postings.  In most instances, you may apply directly with the department.  Interviews and hiring decisions are made by the hiring department.  Very few student positions are advertised or filled through Human Resources.

 

Are full-time or part-time students’ eligible for staff jobs?

Yes, if you receive the approval from your academic associate dean to work more than 20 hours per week, meet the minimum qualifications as stated in the job advertisement, and you can work the scheduled hours. Most full-time staff positions require you to work 40 hours per week from 8:00 a.m. to 5:00 p.m. Monday - Friday.  The staff and wage jobs advertised through Human Resources will not usually fit into a student’s academic schedule.

 

As a student, am I limited in the number of hours I can work each week?

Yes, full-time students have to receive special permission from their academic associate dean to work more than 20 hours per week.  Some departments have set limits on the hours a full-time student can work. International students are limited to working a maximum of 20 hours per week.

 

If I’m a student at another local college/university, can I apply for student jobs at Virginia Tech?

No, only Virginia Tech students are eligible for Virginia Tech Student Jobs; however, you may apply to other jobs on the www.jobs.vt.edusite if you can work the required schedule.

 

What should I do if I still have questions?

For additional questions, please contact the Human Resources Service Center at hrservicecenter@vt.edu or 540-231-9331.