Emergency hire employees are intended only for temporary or seasonal employment, and are exempt from normal recruiting requirements. Normally, the employment time of the employee is 130 calendar days or less. Reasons for hiring an emergency hire employee would typically be:
See Policy 4032: Recruitment Guidelines for On- and Off-Campus Wage and Salaried Classified Positions, Section 2.1.4
Departments may recruit for these positions independently or use the Human Resources temporary clerical pool (for clerical emergency hire work). The temporary clerical pool includes applications submitted by individuals specifically interested in short-term employment or who are willing to accept temporary employment until a more permanent position is available. Departments are advised to work with their HR Representative if they need assistance with this step.
The department locates a candidate to perform the emergency hire work and completes negotiations of arrangement.
* Some foreign nationals cannot be hired at Virginia Tech. Please contact the Controller's office to attend a training class on Employing Foreign Nationals.
Enter the emergency hire appointment. Each department should have at least one person who has access and has had training to enter actions in the HR Banner system.
Approve the emergency hire appointment. Each department should also have at least one person who has access and has had training to approve actions in the HR Banner system.
Banner automatically generates an end date. Departments are responsible for monitoring the number of days the emergency hire works. Banner will not allow hours worked beyond the end date to be entered until an extension request is made and approved.
Approximately 30-45 days before the emergency hire reaches the 130 limit, the department should consider whether or not an extension is needed. If an extension is needed, complete an Emergency Hire Extension form.
Before completing the form, it is recommended that the department contact their HR Representative for guidance on how to proceed with their request.
An explanation of the need for the extension is required. Short extensions may be granted for the following reasons:
Enter the emergency hire job end. Each department should have at least one person who has access and has had training to enter job end actions in the HR Banner system.
Approve the emergency hire job end. Each department should also have at least one person who has access and has had training to approve job end actions in the HR Banner system.
Video tutorials, user guides and FAQs for HR Banner are available online in the Resource Guide. The Human Resources Service Center at 540-231-9331 can provide assistance with the status change and approval steps.
No, departments cannot use emergency hires for this type of situation. An option would be to advertise and fill the position as a wage position for the time being. Then, advertise a salary position later once funding was received.