FAQ

• Where is the Human Resources Department located?
• What are the office hours?
• Who do I contact to make changes on deductions from my pay?
• I am resigning from my position; what responsibilities must I fulfill?
• How do I change my address?
• How do I change my name or social security number?
• I want to request accommodations under ADA at my work site. Who do I contact?
• I would like to take a leave to go to school. How do I start the process?
• Does Virginia Tech pay tuition for employees to take classes?
• Where can I get help to deal with unfair treatment by a supervisor?
• What do I do if I do not agree with my performance evaluation?
• I feel I have been treated unfairly by my supervisor; how do I go about filing a grievance?
• What is the Staff and Faculty Annual Fund?
• Can I request payroll deduction for my gift?
• How is the Presidential Dependent Scholarship Endowment different from the Employees' Spouse and Dependent Scholarship Fund?

 Where is the Human Resources office located?

• Virginia Tech Human Resources Department
  Southgate Center, First Floor Blacksburg, VA 24061
  Tel: (540) 231-9331 Fax: (540) 231-3830 TDD: (540) 231-7227
  
  Please review the campus map, and driving directions for additional information.

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 What are the office hours?

• Monday - Friday 8:00 a.m. - 5:00 p.m.
  (Including the lunch hour)

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 Who do I contact to make changes on deductions from my pay?

• Contact the Payroll Department at (540) 231-5201.
  

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 I am resigning from my position; what responsibilities must I fulfill?

• • • Contact the Human Resources Department at (540) 231-7779 concerning the continuation of benefits.
    • Contact the Accounts Receivable department to settle outstanding fines, loans or other accounts receivable.
    • If your check is deposited electronically, contact the Office of the University Bursar, as early as possible prior to separation for information concerning termination of direct deposit and disposition of final check. If paycheck is not electronically deposited supply the Bursars Office with a self-addressed, stamped envelope. Include social security number and expected date of last pay day on the envelope. Contact the Payroll Department with questions regarding final payment.
    • Submit the last Monthly Leave and Work Report to Human Resources no later than 3 days after the separation date.
    • Employee working with chemicals are responsible for ensuring that all chemicals under their control are properly labeled. The employee should also schedule a chemical clean out with Environmental Health and Safety Services before leaving the University.
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 How do I change my address?

• • You can update your address using Web for Employees, or you can contact your department representative to make the change for you. If you elect to have the department representative make the change for you, you will need to complete the Change of Name, Address, or Social Security Form P12B.

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 How do I change my name or social security number

• • Federal regulations require employers to validate that each employee's name and social security number on record exactly matches the name and social security number that appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name or social security number change on your personnel or payroll records, you must present your social security card, which reflects your new name or number, to your departmental HR representative. You can find information on contacting the social security administration using Web for Employees.
    
    Once you have a social security card, which reflects your new name or number, you will need to complete the Change of Name, Address, or Social Security Form P12B.

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 I want to request accommodations under ADA at my work site. Who do I contact?

• • Contact the Human Resources Department at (540) 231-5303 or the EOAA office at (540) 231-7500.

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 I would like to take a leave to go to school. How do I start the process?

• • Read the applicable categories of educational leave in the Faculty Handbook and Policy 4800: Educational Aid for Full-Time Faculty and Staff then discuss the request with your department head. Upon approval, complete the Memorandum of Agreement and Promissory Note for Educational Leave Without Pay Form P88, then obtain the appropriate signatures.

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 Does Virginia Tech pay tuition for employees to take classes?

• • Full-time salaried faculty and staff are eligible to take classes at Virginia Tech and have the tuition waived after 90-days of employment and with supervisor and department head approval. Reference Policy 4800: Educational Aid for Full-Time Faculty and Staff; complete the Tuition Waiver Request Form P103 and obtain signature approvals.

    Additional tuition information is available in the tuition section of the Benefits Pages.

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 Where can I get help to deal with unfair treatment by a supervisor?

• • Contact the Human Resources Department at (540) 231-5303.

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 What do I do if I do not agree with my performance evaluation?

• • If a discussion with the supervisor on your reasons and justification of the performance does not satisfy you, you may appeal in writing to the reviewer within 10 work days of the evaluation date. The reviewer has five work days to respond to your appeal. The reviewer may change it; ask the supervisor to redo the evaluation or leave the evaluation as is. In addition, within 30 days of the evaluation date, full-time salaried employees may file a grievance.

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 I feel I have been treated unfairly by my supervisor; how do I go about filing a grievance?

• • For information and guidance, full-time classified employees should contact the Human Resources Department at (540) 231-5303, and faculty should contact the Office of the Provost.

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 What is the Staff and Faculty Annual Fund?

• • The Staff and Faculty Annual Fund is your opportunity to make a gift of any size to any area of the university you choose. It is the primary source of funding for the popular Employees' Spouse and Dependent Scholarship Fund.

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 Can I request payroll deduction for my gift?

• • The option to have your gift taken out of your paycheck is available. Check for details in the May 1st campus mailing. If you signed up for payroll deduction last year, you will need to do so again this year.

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 How is the Presidential Dependent Scholarship Endowment different from the Employees' Spouse and Dependent Scholarship Fund?

• • Both scholarships are for FT employees' dependents who choose to go to Virginia Tech. The Employees' Spouse and Dependent Scholarship funds are directly awarded to qualified recipients. The Presidential Dependent Scholarship Endowment generates interest, which is used for scholarship awards. Building this fund will make scholarship awards available in perpetuity.

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