Employees Separating from VT

Important Information for Staff Employees Separating from Virginia Tech Employment

Return of Virginia Tech Property
When you leave the university, you will need to return all Virginia Tech property to the proper people or departments before you leave.  Below is a non-inclusive listing of common items and to whom they should be returned:

• Parking Pass – return to supervisor or Parking Services
• Hokie Passport – return to supervisor or Hokie Passport office
• Keys, magnetic access cards, eTokens – return to supervisor
• Cell phones, pagers, computer equipment – return to supervisor
• Uniforms, tools – return to supervisor

Any other university property you may have in your possession should also be returned to your supervisor.

Benefits
If you have health benefits coverage through Virginia Tech, your benefits will continue to be effective through the end of the month in which you separate from employment with us.

For questions about continuation of your coverage through COBRA, retirement, or other benefits-related questions, please call 231-9331 and ask to speak with someone from the Benefits team.

Last Paycheck and Leave Payout
You will receive your last paycheck as per our regular pay period and pay date schedules.  You will be paid for the days worked in your last pay period, on the following pay date.  Any annual and compensatory leave balances you have will be paid to you by check on the next pay date following that last paycheck for hours worked, pending submission of your final leave report. 

• Make sure you complete your final leave report.
• For questions about your leave balances, contact the Leave department in Human Resources at 231-9331.
• For payroll processing questions, contact the Payroll department at 231-5201.

VirginiaEmployment Commission (VEC)
The Virginia Employment Commission (VEC) has a number of valuable resources available to job seekers.  If you are seeking other employment, would like to speak to a career counselor, or need resume or job training assistance, we encourage you to take advantage of their resources.  Visit their website at www.vec.virginia.gov or call 540-831-5980.

If you believe you are eligible for unemployment compensation, you may file a claim by calling 540-831-5980.  A conference call will be set up between a VEC Deputy, you, and Virginia Tech to determine your eligibility. For unemployment claims in West Virginia, contact Workforce West Virginia at 304-558-7024.

Employee Assistance Program (EAP)
If you are covered by state health benefits, you also remain eligible to receive services from our Employee Assistance Program (EAP) while those benefits are active. EAP counselors can assist you in dealing with stress and anxiety, career transition issues, family issues, financial concerns, and much more. To access the EAP, call 1-866-725-0602.

Employee Relations
If you have any questions or concerns about the terms of your separation (especially in cases of disciplinary termination), or wish to discuss your rights to file a grievance, you may contact Employee Relations at 231-9331.  You have 30 calendar days from the occurrence of an action to file a grievance against it, and may grieve any instance of disciplinary action or employment actions (termination or suspension).

Eligibility for Rehire
If you were in good standing and you voluntarily terminated your employment with the university, you are eligible to be considered for future reemployment at Virginia Tech. If you are rehired in a Staff position, you will be required to serve the usual probationary period, in accordance with university policies.  You may contact Human Resources (231-9331) if you have any questions relative to your eligibility to be considered for rehire.