Performance Management

The primary purposes of the performance management process are:

• To help employees succeed in their current assignment
• To align the efforts of the individuals with the goals of the organization

 

Performance management is not an annual event; rather it is a continuous process requiring clear performance expectations, periodic feedback, coaching/instruction, and recognition for improvement and contributions. Effective performance management is built on the foundation of a trusting relationship between supervisor and employee that enables open two-way communication. The annual performance evaluation is a report to management that briefly summarizes the performance-related conversations between employee and supervisor during the preceding performance period. This information is used in administrative decisions such as work assignments, training investments, employee development opportunities, and reward/recognition actions. 

Items of Importance:

• The Performance Management program is designed and required for all Full-Time and Part-Time classified staff employees of Virginia Tech. However, supervisors are strongly encouraged to use some type of performance management process to assist in the development of all employees.The Performance Cycle runs from October 25th through October 24th of the following year.
• Performance Plans (Form P112-PPE) should be reviewed with current employees annually (within 30 days of receiving the annual evaluation). Employees hired during the performance cycle should receive a copy of the job description and their performance plan within 30 days of beginning employment.
• Job description updates should be entered into PeopleAdmin and sent to Human Resources by January 1st only if the job description has changed.
• Completed Performance Evaluations (Form P112-PPE) are due in Human Resources by mid-October each year. Detailed communications with specific dates will be sent out by Human Resources during each performance review cycle.  Your Senior Management group may require the evaluation by an earlier date.

What is Performance Management?  ·  Performance Management Essentials  ·  Tools to Develop Employee Work Profile  ·   Forms  

 

What is Performance Management?

Performance Management Overview (DOC | 39KB)

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Performance Management Essentials

Job Performance Checklist (DOC | 36KB)

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Tools to Develop an Employee Work Profile 

Instructions for writing a Job Description and Performance Plan (DOC | 90KB)

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Forms

P112-PD - Employee Work Profile Position Description
This form can be used as a first step to fill a vacancy, create a new position, update a position description, request a role change, or change the % of time working in a core responsibility. All information should then be transferred from this form into the new electronic position description module within PeopleAdmin.

P112-PPE - Employee Work Profile Performance Plan and Evaluation
This form is used to establish performance expectations and document evaluation.

P141 - Acknowledgment of Extraordinary Contribution
This is a supporting document required for issuing an overall performance rating of Extraordinary Contributor.

P142 - Notice of Improvement Needed: Unsatisfactory Performance
This is a supporting document required for issuing an overall performance rating of Below Contributor.

P125 - Probationary Progress Review
This form is used to evaluate performance during the Probationary Period.

P146 - Request for extension of Probationary Period

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