Leave
The leave area of Human Resources provides guidance and support to employees and departments regarding university leave programs and leave policies. We hope the information provided in these pages will be a useful resource for employees, supervisors, and leave representatives as well as provide a convenient way to navigate through the university's leave programs and policies.
The leave area provides support services for the following:
- Leave Entry and Reporting System
- VSDP Virginia Sickness and Disability Handbook
- Family and Medical Leave Act (FMLA)
- State and University leave policies
- Leave representative training and support
- Leave sharing program
- Leave of absence without pay (LWOP)
Leave reporting requirements
Employees are responsible for accurately tracking, recording, and reporting leave usage. Leave usage is submitted online through the Leave Entry and Reporting System. Some departments designate a Leave Representative, responsible for entering leave data for a group of employees, while some departments rely on each individual to enter his/her own leave data. Employees should discuss the specific process in their area with their supervisor. Regardless of who enters the data, employees are responsible for confirming its accuracy and signing their leave report.
Leave periods begin on the 10th of the month and go through the 9th of the following month. Leave reports are to be submitted between the 10th and 16th of each month.
Staff employees are required to submit leave reports monthly, by the deadline. Calendar year faculty are required to submit leave reports during any leave period that leave is used and are to submit leave periods 6 and 12 for financial reporting purposes. Department heads may require leave reports to be submitted monthly by all faculty.
Contact Us
HR Service Center
Hours: 7:30 a.m.-5 p.m.
Telephone: 540-231-9331
Fax: 540-231-3830
Email: HRServiceCenter@vt.edu
The Department of Human Resources is now located on the second floor of the North End Center. Learn more.
